GENERAL RULES FOR THE IMPLEMENTATION OF STUDY TRIPS UNDER THE ERASMUS+ PROGRAM

1. Mobility Capital: at each level of study, a student is entitled to benefit from a study and work placement trip(s) lasting up to a total of 12 months within a single level of study. Previous Erasmus trips are included in the total number of months – within each level of study. This rule also applies to doctoral students.
2. All students/ postgraduates registered as students of programs leading to a first and second degree/doctoral diploma may apply for the trip regardless of their citizenship.
3. At the time of realization of the trip, the participant must have the status of a student/doctoral student, i.e. he/she cannot be on leave from classes or be a graduate student at that time.
4. In the Erasmus+ program, a student/doctoral student may apply for a study trip to partner universities that have signed a cooperation agreement with UEP for the exchange of students/doctoral students.
5. The length of stay at a foreign university must be in accordance with the content of the agreement concluded with that university and the agreement that the student concludes with PUEB.
6. The period of study/study at the Doctoral School completed abroad is an integral part of the study program at the home university.
7. The outgoing student retains the right to receive in full the scholarships and loans granted in his/her home country, in accordance with the rules governing their award.
8. Those who study at PUEB in paid courses may apply for a reduction of tuition fees for the duration of mobility. The application must be submitted before the required payment date.

PARTICIPATION IN THE QUALIFICATION AND CONDITIONS FOR APPLYING FOR THE TRIP

Participation in the qualification for study trips is open to PUEB students/doctoral students who are studying at:

1st year of first-degree studies – departure in the 2nd year in the winter or summer semester,

• I, II year of first degree engineering studies (majors in quality sciences) – departure in the second, third year in the winter or summer semester,
• II year of first degree studies (bachelor’s) – departure for the third year only in the winter semester (the last semester of studies must be completed at PUEB),
• First year of second degree studies – departure in the second year in the winter or summer semester,
• newly admitted to the first year of the second degree program from the quality sciences – departure in the following winter or summer semester,
• In the Doctoral School.

The minimum grade point average to qualify a student is 3,5 from all studies at the current level of study.

Knowledge of the language in which classes are conducted at the partner university (min. B2 level).

Students of the final year of the first degree program are excluded from participation in the qualification. In the case of taking up master’s studies at PUEB, the above-mentioned students will be able to take part in the supplementary qualification.

QUALIFICATION OF DOCTORAL STUDENTS

1. Doctoral students, in addition to the application form, provide confirmation that the partner university has expressed its willingness to accept the candidate for a study stay under the Erasmus+ program, e.g. in the form of electronic correspondence. It is also required to obtain the approval of the Vice-Rector for Science and Foreign Cooperation for the trip through the IRO and the director of the Doctoral School.
2. The grade point average, which is taken into account for the qualification of a doctoral student, is the average of the total education at the Doctoral School confirmed by the Doctoral School Office.
3. Doctoral students determine their academic/study program with the thesis supervisor and the director of the Doctoral School.

ENROLLMENT FOR QUALIFICATION FOR ERASMUS+ TRIPS IN THE ACADEMIC YEAR 2024/2025

Participation in the qualification is open to those who correctly send an application by the specified deadline via the online application (USOS). A certificate of grade point average (opinion function) must be attached to the application. Applications without grade point average or not sent by the deadline will not be considered.

One person can apply only once, even when studying two majors.

Attachments to the application form (if applicable):

1. students/doctoral students who wish to obtain an exemption from the language test send a scan of the authorizing document to the IRO .
2. doctoral students provide confirmation that the partner university has expressed willingness to accept the candidate for study within the framework of the Erasmus+ program, e.g., in the form of electronic correspondence.

CHOICE OF UNIVERSITY MADE BY THE STUDENT/DOCTORAL STUDENT

The list of partner universities will be available only in the USOS system. The number of available places depends on the provisions in the cooperation agreements.

Students/doctoral students indicate at least one partner university (maximum four), guided by language competence, convergence of learning outcomes/curricula, respectively, with the course of study pursued at PUEB, cost of living, semester dates (especially applies to summer semester trips) and their interests. Students independently familiarize themselves with the subjects offered by foreign universities. It is possible to take two language exams and choose universities with different languages of instruction. Such pestudents ople also indicate a maximum of 4 universities.

In the case of large discrepancies in the program at the selected university, the student should expect the need to complete the program in subsequent semesters or after returning from a trip abroad.

When choosing a university, students should take into account the entry next to the university concerning the level of study (I or II degree). The above provisions result from bilateral agreements between partner universities in the Erasmus+ program.

The International Relations Office, together with PUEB students, maintains a blog of partner universities, which can be found at: https://erasmusuep.wordpress.com/. We encourage you to read impressions from the stays of Erasmus+ participants. The blog presents practical information on partner universities and countries of stay.

KNOWLEDGE OF A FOREIGN LANGUAGE

Students who study at the PUEB in English-language faculties, provide to the IRO (room 221A) a certificate confirming that they are studying in English.

Knowledge of a foreign language is confirmed by passing the Erasmus+ language test organized by PUEB.

The language test is exempt from:

1. passing such a test in previous editions of the Erasmus+ program at UEP,
2. possession of the original of the aforementioned certificate specified by the Study of Practical Foreign Language Teaching for a given language (to be inspected). In the case of study trips, it is not sufficient to submit a certificate from the lecturer,
3. submission of a copy of the results upon completion of the study stay at a foreign university, i.e. Transcript of Records, (a minimum of 15 ECTS earned for subjects in a given language),
4. possession of the International Baccalaureate, which exempts from language tests when applying for study abroad (original for review),
5. graduation in English, Germanic, Romance or Spanish philology (diploma to be seen),
6. possession of an original diploma of first or second degree in foreign language studies (original to be seen),
7. a certificate confirming the knowledge allowing the student to study abroad from the unit providing foreign language teaching from the university – applies to doctoral students,

The qualification will be preceded by language tests (B2 level) according to the schedule. If the lecturer finds that the paper has not been written independently, the student will be disqualified and excluded from the qualification until the end of his/her studies at PUEB.

RULES FOR ALLOCATING PLACES

1. Selection to a foreign university, one of those indicated by the student/doctoral student, is determined by confirmation of knowledge of the relevant foreign language and grade point average.
2. Selection of students to the indicated universities is made by ranking – on the basis of the average of studies at a given level of study, including the academic year 2023/2024; also applies to doctoral students.
3. The minimum grade point average to qualify a student is 3.5 from all studies at a given degree level; also applies to doctoral students.
4. In the case of identical grade point averages and the same university indications, priority for departure will be given to students who have not participated in Erasmus+ study tours at a given level of study or students from higher years of study or with a higher language qualification score; also applies to doctoral students.
5. Persons who were qualified for study trips in the qualification in October 2023 and who have resigned from the trip are excluded from the qualification (does not apply to those who have not met the prerequisites for the trip).
6. Students who, at the time of qualification, are entitled to a social scholarship for the 2023/2024 academic year, after qualifying for study abroad and documenting their right to the scholarship no later than April 30, 2024, will receive additional support. The amount of support will be specified in the financial rules after the university receives information on the funding rates.
7. PUEB qualifies the student/doctoral student for a study trip within the Erasmus+ program, the final decision on the admission of the student/doctoral student is made by the foreign partner university.

SCHOLARSHIP RATES

1. The applicable financial rules and scholarship rates will be determined after the university receives information about the amount of financial support and may differ from the rates applied for the 2023/24 academic year.
2. Trips will first be funded from available funds from previous editions of the program, until the project funds are exhausted.

THE QUALIFYING COMMITTEE FOR STUDY TOURS

The qualifying committee for study tours within the Erasmus+ program is composed of: the Vice-Rector for Science and Foreign Cooperation, the Vice-Rector for Education and Students, the Head of the International Relations Office, an employee of the International Relations Office in charge of the Erasmus+ program at PUEB. The student/doctoral student has the right to appeal the decision on the qualification process and results. The appeal body is the Rector of PUEB.

QUALIFICATION SCHEDULE

22-31.01.2024 – sharing the application form/registration for language tests online Moodle platform,

01-29.02.2024 – online information meetings on Zoom platform with partner universities (International Days),

05.02.2024 – German language test,

05.02.2024 – Spanish language test,

06.02.2024 – French language test,

06.02.2024 – test from English language,

Tests will be conducted only on the dates specified above.

26.02.2024 – opening of recruitment for study tours online on the USOS platform,

01-05.03.2024 – online submission of information about the results of language tests,

08.03.2024 – end of acceptance of applications for study tours and deadline for submission of grade point average (from room 120A). Applications not submitted by the deadline or without a certificate of grade point average will not be considered,

11-15.03.2024 – verification of applications and allocation of places,

20-22.03.2024 – online information for qualified applicants and confirmation of offers by applicants,

22.03.2024 – announcement of the remaining universities to students from the reserve list (for those who did not receive a place),

25.03.2024 – deadline for e-mailing the reselection of universities for candidates from the reserve list (there is an allocation of a place in the university and then confirmation of the offer). The list of universities will be sent by email,

28.03.2024 – 2 p.m. online meeting with those qualified to study in the Erasmus+ program on the Zoom platform.

The above dates are still subject to change.

Qualification and implementation of the trips depend primarily on the ability to travel and the consent of the partner university to accept the student/doctoral student, as well as the introduction on the territory of the Republic of Poland or a part thereof, or in the country where the student/doctoral student plans to complete part of his/her studies, of additional solutions related to the prevention, prevention and control of COVID-19, other infectious diseases and emergencies caused by them, which may prevent the trip.

The following rules for the qualification of students, graduates and doctoral students for internships are established:

GENERAL RULES

1. Mobility capital: undergraduate and graduate students and doctoral students are entitled to take advantage of the departure or departures for study/education at the Doctoral School and professional practice. The trips can last up to a total of 12 months within one level of education. Previous trips from Erasmus+ and Erasmus Mundus are included in the total number of months within each level of education.
2. In the 2021 and 2022 editions of the program, it is permissible to re-exit for internships with the principle of mobility capital (applies to the possibility of departure by persons who left for internships in the previous edition of the program).
3. Departures will first be financed from the 2021 project edition, until the project funds are exhausted. Internships financed from the 2021 project edition may begin on 20.06.2023 and should end before 30.09.2023 due to the deadline for settlement of project funding. Departures carried out outside of the aforementioned deadline, and departures whose end date is planned after 20.06.2023 will be financed from the 2022 project funds and should end before 29.02.2024.
4. Internship trips may be applied for by:

(a) full-time and part-time students of the first degree (undergraduate or engineering), after completing the first year of study,

1. b) full-time and part-time students of the second degree,
2. c) graduates of first- and second-cycle studies
3. d) doctoral students of doctoral studies and the Doctoral School of the PUEB

regardless of their citizenship.

5. If a qualified student pays tuition fees for study at UEP, he/she continues to pay tuition fees at PUEB also during the period of professional practice abroad.
6. Internships can be carried out by students during the course of their studies (according to the PUEB study schedule). The possibility of internships under the Erasmus + program is also extended to graduate students, but recruitment must take place in the final year of study (before the defense of the thesis). The graduate’s internship can take place within one year of the defense of the thesis (and end no later than 29.02.2024). The length of stay in the internship is included in the total duration of mobility at the level of study at which the student was qualified for the trip.
7. All the rules contained in this document regarding the participation of students in the Erasmus+ program shall also apply to first and second degree graduates.
8. Each student/graduate/doctoral student may go on an internship, under one qualification, only once.
9. internships can only take place in countries formally admitted to participate in the Erasmus+ program, these are: 26 EU member states and Iceland, Liechtenstein, Norway, North Macedonia.

10. In order to carry out an internship abroad within the framework of the Erasmus+ program, participants can go to a host institution, which they can find on their own or use the offers found on the website of the IRO and erasmusintern.org.
11. The work performed as part of the internship must be full-time and coincide with the student’s/graduate’s study profile or doctoral training program.
12. Internships may take place in foreign institutions, for example, an enterprise/company, a scientific research institution, a non-profit organization and other institutions. Erasmus+ internships cannot take place in EU institutions, in institutions responsible for managing EU programs, or in Polish diplomatic missions abroad.
13. If the internship takes place in another higher education institution, this institution must have a valid Erasmus Charter of Higher Education (ECHE) granted by the European Commission.
14. A participant qualified for an Erasmus + internship trip must meet the following formal criteria:
15. a) during the entire stay at the host institution, he/she must be registered as a student of the first or second degree, a doctoral student of the doctoral program or of the Doctoral School of the UEP, or be a graduate of the first or second degree program
16. b) at the time of departure, the participant must have completed at least the first year of education at a given level of study or education in a doctoral program or in a Doctoral School,
17. c) at the time of the trip, the student/doctoral student must not be on leave from classes and must have passed the semester preceding the internship trip.
18. In the case of students, the fact of placement within the Erasmus+ program will be entered in the supplement to the participant’s diploma (does not apply to graduates who have already been issued a diploma supplement).
19. Payment of domestic scholarships (social, scientific), to which the student/doctoral student has acquired the right before departure, will continue during the student’s/doctoral student’s stay at the practice abroad.

RECRUITMENT

1. Recruitment for internships under the Erasmus+ Program with funding from the 2021 and 2022 editions will begin at PUEB from 10.05.2023 and will continue until 08.12.2023 or until funding is exhausted. Approximately 41 internship places are expected (about 14 places from the 2021 project, and 27 places from the 2022 project). Qualification for the trip will be on a first come first served basis.
2. Due to limited funds, it is assumed that the grant for the internship trip will be paid up to a maximum of 90 days. It is possible to extend the duration of the internship within the limit specified in section II.1. and the deadline specified in section I.6. The extended stay will be carried out with a zero grant. The extension of the internship period must be reported during the mobility.
3. A person eligible to apply for an internship trip is required to submit a set of required internship eligibility documents to the International Relations Office (room 221A).
4. The period for processing application documents is min. 14 calendar days from the moment of submission of the set of documents to the IRO. Throughout the recruitment period, you must have the status of a student/doctoral student. During the period from June 1 to September 30, 2023 the IRO reserves the possibility of processing documents up to 30 calendar days, due to vacations. Therefore, it is recommended that you submit your documents taking into account the aforementioned deadline.
5. documents that are the basis for qualification:

(a) the application form; in the case of students, the form must be signed by the relevant director of studies and the Student Service Office (the part concerning confirmation of the average grade); in the case of doctoral students of the Doctoral School, the documents must be signed by the Director of the Doctoral School of PUEB,

1. b) certificate of proficiency in the foreign language in which the internship will be carried out (one of the following):

• a certificate from a lecturer of PUEB or a lecturer from another graduated university certifying a B2 language level in the language in question,
• passing the test in the given language in previous editions of Erasmus+ at PUEB,
• possession of the original of the above mentioned certificate specified by the Study of Practical Foreign Language Teaching for a given language (to be inspected),
• presenting a copy of the results after the completion of the study stay in a foreign university, i.e. Transcript of Records (min. 15 ECTS), proving that the student/doctoral student has completed partial studies in a given foreign language,
• possession of an International Baccalaureate that exempts from language tests when applying for study abroad (original for review),
• completion of studies in English, Germanic, Romance and Spanish philology (diploma to be inspected),
• possession of an original diploma of first or second degree in foreign language studies (to be inspected),
• people who study English-language specializations at PUEB are exempted from the need to document knowledge of English and the national language.

Certificates as defined by the Study of Practical Foreign Language of PUEB:English language:

1. LCCI IQ, EFB, levels 3 and 4.
2. TELC B2 Business English Purposes.
3. Cambridge University, BEC, Vantage and Higher levels.
4. the University of Cambridge, Certificate in Advanced English (CAE).
5. University of Cambridge, Certificate of Proficiency in English (CPE).
6. University of Cambridge, International English Language Testing System (IELTS) levels 6.0 and above.
7. BULATS B2, C1 or C2.
8. Test of English as a Foreign Language (TOEFL):

– paper based test, from 550 points

– computer based test, from 213 points

– internet based test, from 80 points.

French language: CCIP diplomas: DFP Affaires B2; DFP Juridique B2; DFP Affaires C1.

DELF and DALF diplomas: DELF B2; DALF C1; DALF C2.

Spanish language: Dele Intermedio B2, Dele C1, Dele C2,TELC Español B2.

General German:

Zertifikat Deutsch – ZD (Level B1).

Telc B2 – ZD Plus (Level B2).

Goethe Zertifikat B2 (Level B2)

Zertifikat Deutsch für den Beruf – ZDfB (Level B2).

Goethe Zertifikat C1 – ZMP (Level B2-C1)

Telc Deutsch C1 (Level C1)

TestDaF – Test Deutsch als Fremdsprache (Level B2-C1)

DSH – Deutsche Sprachprüfung für den Hochschulzugang (Level C1-C2)

Goethe Zertifikat C2 – ZOP (Level C2)

KDS – Kleines Deutsches Sprachdiplom (Level C2)

GDS – Großes Deutsches Sprachdiplom (Level C2)

1. c) Learning Agreement for Traineeships – an agreement on the internship program (Section to be completed before the mobility), approved by the host institution for the internship.

QUALIFICATION FOR INTERNSHIPS

1. The qualifying body for internship trips is the qualifying committee, which is composed of theVice-Rector for Research and International Relations, the Vice Chancellor for Education and Students, the Head of IRO and the IRO employee in charge of the Erasmus+ program – internships at UPUEB. The student/doctoral student has the right to appeal the decision on the qualification process and results within 7 days of their announcement. The appeal body is the Rector.
2. The qualification is based on the documentation submitted by candidates until the exhaustion of places and funds.

IMPLEMENTATION OF THE TRIP AND FINANCIAL SUPPORT

1. The stay of an intern with a scholarship in the host institution may last from 60 days to 90 days and must be started and completed in the period from 20.06.2023 to 29.02.2024.
2. Timing of the internship:
3. it is recommended that the internship period be the summer vacation period, after the completion of the semester. Staying for the internship during the academic year requires the student to obtain the approval of the relevant director of studies for the trip (granting the student an individual organization of studies (IOS) before the start of the internship), and in the case of a doctoral student – the approval of the director of the Doctoral School or the head of doctoral studies. The internship should end by 29.02.2024,
4. in the case of a graduate student, it is an arbitrary date provided that the practice is completed by 29.02.2024,
5. the time spent on the Erasmus + internship must not coincide with the time spent on the Erasmus + studies.
6. Each participant qualified for an internship under the Erasmus+ program before departure is required to:
7. a) pass the semester preceding the internship (in the case of a graduate trip, defend the thesis),
8. b) agree on an individual internship program in the form of a Learning Agreement for Traineeships document (Section to be completed before the mobility) with the appropriate director of studies (students), director of the Doctoral School (doctoral students of the Doctoral School),
9. c) submit to the Student Service Office (in the case of students) or to the Office of the Doctoral School (in the case of doctoral students) an application to the appropriate director of studies/director of the Doctoral School for the internship trip,
10. d) submit to the IRO a confirmation that all obligations to the Student Service Office (for students) or the Office of the Doctoral School (for doctoral students) have been fulfilled, and a statement of insurance,
11. e) sign a financial agreement at the IRO between the intern and the Vice-Rector for Research and International Relations.
12. It is permissible for students/graduates/doctoral students to go on internship without a scholarship, the so-called trip with zero funding from EU funds – Erasmus+ program or EU funds – Erasmus + program combined with zero funding. In this case, the rules of qualification and participation in the program are the same as for trips with a scholarship.
13. Before departure, each trainee is obliged to familiarize himself with information on legalization of residence and legal employment in the countries to which he goes for practice under the Erasmus+ program. Due to the limited possibility of providing logistical support with regard to accommodation, issues related to obtaining a visa/residence or work permit, insurance related to the implementation of the internship, participants are urged to seek information on the above-mentioned issues on their own and to contact institutions/companies.
14. Each participant of the Erasmus+ program is obliged to insure himself/herself prior to departure against accidents, medical expenses, third party liability, and to obtain adequate health insurance, which is guaranteed by the European Health Insurance Card (EHIC) issued by the National Health Fund (the card is valid only in the countries of the European Union and covers ONLY part of the benefits related to medical treatment). Insurance companies offer basic insurance packages covering medical expenses, accident consequences and assistance. The amount of insurance depends on the sum insured, the age of the participant and the duration of the practice, among other factors.
15. Financing of the placement trip is carried out according to the rules specified in the document Principles of Financing Erasmus+ Students/Graduates/Doctoral Students of the Poznań University of Economics and Business from the funds of the ERASMUS+ PROGRAM under agreement 2021-1-PL01-KA131-HED-000005441 and agreement 2022-1-PL01-KA131-HED-000053595. PUEB may decide to pay the participant a portion of the stipend due in the amount of half of the monthly rate due only after the participant returns from abroad and the participant correctly settles the contractually required documents related to the trip.
16. Participants who meet the criteria included in the definition of “persons with fewer opportunities” (persons with disabilities, from impoverished backgrounds) will receive an additional amount of EUR 250 for each month of stay. This does not apply to graduate trips.
17. Participants who choose low-emission means of transport for the return trip within the framework of Green Travel (bus, train, carpooling of a minimum of 2 people for the same purpose) will receive a one-time financial support of EUR 50. To receive the support, the participant is required to provide a statement on the choice of means of transportation to the IRO prior to the drawing up of the financial agreement, and to show proof of travel, i.e. travel tickets.
18. The participant will receive an additional 2 days of individual support in the case of selection of low-carbon means of transport.
19. The participant is required to provide all required documents to the AGM within 14 days from the date of completion of the internship.
20. Required documents that are the basis for settlement of the internship:
21. a) Learning Agreement for Traineeships – internship agreement (Section to be completed after the mobility),
22. b) Certificate of Attendance – completed on letterhead by the host institution, signed by an authorized person or with the institution’s stamp,
23. c) the participant’s report on the internship sent electronically to the address of the person responsible for Erasmus + internships at the IRO,
24. d) completed online questionnaire (Mobility Tool/Beneficiates Module).
25. The IRO reserves the right to make changes to the content of the rules regarding eligibility and implementation of Erasmus+ participants’ mobility. Such changes may result from new arrangements communicated by the European Commission and the Erasmus+ National Agency in the course of the program. The Erasmus+ participant is obliged to familiarize himself/herself with the assumptions of the Erasmus+ program and check the IRO website, where information about the program is posted and updated.

Principles of financing Erasmus+ placement trips:

1. The rules for financing student and graduate mobility have been developed based on the Erasmus+ Programme Guide, the rules for the allocation and use of funds for decentralized activities of the Erasmus+ programme educational travel (mobility) – higher education and the financial agreements for the Erasmus+ Programme Project concluded between the Foundation for the Development of the Education System and the Poznań University of Economics and the guidelines of the Erasmus National Agency.
2. The PUEB Erasmus+ budget for individual support:

– internship trips from contract 2021-1-PL01-KA131-HED-000005441 is EUR 28,460,

– internship trips from contract 2022-1-PL01-KA131-HED-000053595 is 53,460EUR.

3. Contract period of Erasmus+ edition 2021 – 2023 and 2022-2024.

The scholarship stay must be started and completed within the stated contract period. In order to make financial settlements, PUEB stipulated that all trips, regardless of the source of funding, must be completed by February 29, 2024.

4. Amount of individual support – scholarship rates

The scholarship (grant) received is intended to cover additional, not full, costs associated with the trip and stay at the host institution. The National Agency (NA), based on the guidelines of the European Commission, in consultation with the national authority responsible for higher education, has determined the following scholarship rates applicable to a given project to particular groups of destination countries:

Internship trips subsidized by the Erasmus+ program in the edition financed by contract 2021-1-PL01-KA131-HED-000005441

Group countries Basic monthly stipend rate in the Erasmus+ program.

Group 1 – 670 EUR

Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden

Group 2 – 670 EUR

Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain.

Group 3 – 600 EUR

Bulgaria, Croatia, Czech Republic, Estonia, Republic of Northern Macedonia, Hungary, Latvia, Lithuania, Romania, Serbia, Slovakia, Slovenia, Turkey

Internship trips subsidized by the Erasmus+ program in the edition financed by contract 2022-1-PL01-KA131-HED-000053595

Group countries Basic monthly stipend rate in the Erasmus+ program.

Group 1 – 700 EUR

Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden

Group 2 – 700 EUR

Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain.

Group 3 – 600 EUR

Bulgaria, Croatia, Czech Republic, Estonia, Republic of North Macedonia, Hungary, Lithuania, Latvia, Romania, Serbia, Slovakia, Slovenia, Turkey

Trips in the first instance will be financed from the 2021 project edition, until the project funds are exhausted. Internships financed from the 2021 project edition can start on 20.06.2023 and should end before 30.09.2023 due to the deadline for settlement of project funding. Departures carried out outside of the aforementioned deadline, and departures whose end date is planned after 20.06.2023 will be financed from the 2022 project funds and should end before 29.02.2024

The participant will receive individual support under the Erasmus+ program for the period of practice abroad calculated to the nearest day. For billing purposes, the European Commission has assumed that one month equals 30 days. In the case of incomplete months, the amount of the grant will be calculated by multiplying the number of days in the incomplete month by 1/30 of this amount.

Example for calculating the amount of the stipend: the stay on internship in Austria from 01.03 to 15.06.2022 is: March (30) + April (30) + May (30) + June (15) = 105 days = 3 months and 15 days. The monthly rate for an internship in Austria is 650EUR. Maximum stipend amount: 3 x 650 + (650/30)*15=1950+325= 2275EUR.

4.1 The scholarship received is intended to cover additional and not full costs related to the trip and stay at the host university – it is a kind of support (grant).

4.2 Students who meet the criteria included in the definition of “persons with fewer opportunities” (financially disadvantaged or disabled persons) will be eligible for the internship trip from the contract 2022-1-PL01-KA131-HED-000053595 and will receive from the program budget an additional amount of EUR 250 for each month of stay.

Students with documented entitlement to a social grant from PUEB or a disability certificate on the date of the university’s recruitment decision relating to internship trips with funding from contract 2022-1-PL01-KA131-HED-000053595 will be treated as having fewer opportunities.

Individuals with a current disability certificate may apply for funding for other than standard travel and living expenses while abroad (based on a separate application submitted to NA). Detailed information will be provided by the IRO.

4.3 Students who become eligible for a social grant at PUEB during a placement trip with Erasmus+ funds will not be entitled to increased funding.

4.4 Any issues not covered by the above provisions will be considered on a case-by-case basis while respecting the student’s right to equal and fair treatment. Decisions will be made by the Vice-Rector for Research and International Relations.

5. Funding period

5.1 The internship stay shall not be shorter than 2 months (60 days).

5.2 The University guarantees funding of the internship for up to 90 days. The remaining period of the internship will be considered a zero-funded internship period. Each student/graduate/doctoral student may go on internship, under one qualification and receive funding only once.

6. Rules for determining the final amount of individual funding (depending on the length of stay)

6.1 The final amount of funding from the Erasmus+ budget will be determined by the university on the basis of a certificate from the host institution specifying the start and end dates of the mobility period (Certificate of Attendance).

6.2 If a participant shortens his/her stay on the placement, the home university will require him/her to return part of the grant (the amount calculated proportionally to the shortened stay) or the entire grant in the situation of a stay shorter than 60 days.

6.3 Extension of the participant’s stay abroad, certified in the Certificate of Attendance, may be recognized by the home university after the participant submits an explanation of the reasons for the extension to the home university at least two weeks before the end of the stay. Funding for the extended internship period depends on the home university’s funding from the Erasmus+ program, the maximum funding covers a period of 90 days. In case of lack of funds, the extended period will be considered a period with zero funding. After the end of the internship, it is not possible to increase the funding for the extended period.

6.4 A change in the duration of the internship will necessitate an amendment or supplement to the contract in the form of an addendum or unilateral notification of the change to the mobility participant.

In the case of long-term student mobility, with the obligation to comply with the minimum duration of the trip, if the confirmed period of stay in the organization is shorter than that agreed in the agreement or any addendum to the agreement, and the difference is greater than 5 days, the participant will be called to refund part of the grant in proportion to the duration of the shortened stay. In the case of a confirmed period of stay of less than or equal to 5 days in relation to that agreed in the contract or any annex to the contract, reimbursement will not be required.

7. Supplementary payment to individual support for travel using environmentally friendly means of transport, so-called “green travel”.

In the case of travel using low-emission means of transport such as bus, train, boat or joint car ride of a minimum of 2 people for the same purpose, the Participant will receive a one-time surcharge on individual support in the amount of EUR 50. In the case of using sustainable means of transportation, a statement signed by the person receiving the subsidy will be the supporting document. The Participant will also be required to keep proof of travel and present it to the University upon request.

8. Principles of management of released funds (rules of re-distribution).

8.1 First of all, the additional funds will be used to subsidize more mobility (number of outgoing trainees). Applies to mobility participants who received zero funding for the period spent abroad under the Erasmus+ program.

8.2 In the second place, additional funds will be granted to those who will realize more months, (for which the grant was awarded) from the number of months constituting the basis for calculating the grant included in the agreement concluded between the student and the home university (refers to point 6.3). If funds are available, a student extending his/her stay will receive a grant for the entire extended period of stay or a partial grant.

9. Payment rules

9.1 The stipend shall be paid upon receipt by PUEB of funds from the Erasmus+ program.

9.2 Payment of the advance payment to Participants leaving for practice will be made in two installments:

– the first installment representing the entire subsidy less half of the monthly subsidy rate: after signing the agreement and providing the documents required by the IRO,

– the second installment representing half of the monthly grant rate: upon completion of the stay abroad and delivery to the IRO of the following documents:

– Learning Agreement for Traineeships – Section to be completed after the mobility,

– Certificate of Attendance – completed on letterhead by the host institution, signed by an authorized person and/or with the institution’s stamp,

– participant’s reports on the internship – sent to the e-mail address of the person responsible in the IRO for Erasmus + internships;

– completion of an online survey (EU Survey/Beneficiary module)

10. The University undertakes to pay the first installment of the advance payment prior to the Participant’s departure to the host organization in a situation where the Participant provides the required documents and signs the agreement three weeks before the mobility start date. In a situation where the Participant does not provide the required documents by the date specified by the University, a later advance payment is allowed.

11. The Participant undertakes to provide the documents required by the University, listed in Section 9, after the end of the mobility period, no later than 30 days after the end of the stay abroad. The University has 45 days to pay the remaining amount or to issue a refund order, if such refund is due.

1. 12. PUEB reserves the right to make changes to the content of the rules regarding the implementation of the Erasmus+ participants’ trips. These changes may result from new arrangements communicated by the European Commission and the National Agency during the course of the program.

Documents used as a basis for qualification:

1. Application form available at: https://outgoing.ue.poznan.pl/
2. Learning Agreement for Traineeships
3. Proof of language skills

Application form – application form created on the platform outgoing.eu.poznan.pl, printed and signed by the student and the Director of studies and confirmed by the Student Service Office (room 120A)  in the place with information about the average grade (there may also be a separate certificate from the Student Service Office about the average).

In the case of students, the form must be signed by the appropriate study Director and the Student Service Office (the part concerning confirmation of the grade point average); in the case of doctoral students of the Doctoral School, the documents must be signed by the Director of the Doctoral School of PUEB

Learning Agreement for Traineeships – completed document, signed by the student, director of studies and employer

Confirmation of language proficiency – a certificate of proficiency in the foreign language in which the internship will be carried out

The above-mentioned documents must be printed and delivered with the appropriate signatures to room 221 during duty hours.

Only complete applications will be considered.

Contact: kamila.skowronska@ue.poznan.pl

Before the departure

After completing the semester, the student submits an application to the Director of Studies at the Student Service Office for permission to leave, which is then delivered to the IRO room 221A. For graduate internships, a defense certificate from the Student Service Office must be provided.

Approximately 2-3 weeks prior to departure, one should deliver to 221A:

– confirmation from Student Service Office that the pre-departure formalities have been completed (doc.3 ),

– statement of insurance (doc.2),

Upon receipt of the above-mentioned pre-departure documents, a financial agreement will be prepared and emailed to the student.